Admin & HR Executive

Description

Summary: Ameen Insurance Brokers seeks a proactive Admin & HR Executive to manage office operations, support HR functions, and coordinate administrative tasks in a growing brokerage. Highlights: 1. Varied, hands-on role in a growing company 2. Genuine scope to build administrative and HR competence 3. Broad exposure across complementary disciplines Ameen Insurance Brokers is looking for a proactive and organised Admin \& HR Executive to support the day\-to\-day running of our Muscat office. This is a junior\-level role that covers both general administration and core HR support functions — ideal for someone early in their career who wants broad exposure across two complementary disciplines in a growing brokerage environment. **About the Role** You will be the operational backbone of the office — keeping documentation organised, processes running smoothly, and supporting the HR function across recruitment, onboarding, and employee records. You will work closely with all department heads and report to senior management. **Key Responsibilities** *Administration* * Manage day\-to\-day office operations including filing, correspondence, scheduling, and office supplies * Maintain organised physical and digital document management systems for policy files, contracts, and company records * Coordinate with vendors, service providers, and building management for office\-related requirements * Support inter\-department coordination and general administrative requests * Assist with visa processing, licence renewals, and government\-related documentation *Human Resources* * Support the recruitment process — posting job advertisements, screening CVs, scheduling interviews, and coordinating with candidates * Manage employee onboarding and offboarding processes including documentation, system access, and orientation coordination * Maintain accurate and up\-to\-date employee records, leave records, and attendance tracking * Support payroll preparation by collating attendance, leave, and overtime data for submission to accounts * Assist with OJT and internship programme administration — candidate coordination, Ministry of Labour documentation, and progress tracking * Support Omanisation compliance tracking and reporting * Handle general employee queries on HR policies, leave, and company procedures **Candidate Profile** * 1 to 3 years of experience in an admin, HR, or office management role — experience in an insurance, financial services, or professional services environment is an advantage * Familiar with basic HR processes — recruitment coordination, employee documentation, and record\-keeping * Comfortable with government portal processes in Oman — Labour portal, Muscat Municipality, Royal Oman Police portal, and similar platforms is an advantage * Good written and spoken communication in English; Arabic is an advantage * Highly organised, reliable, and discreet — able to handle employee and company information confidentially * Proficient in Microsoft Office — Word, Excel, and Outlook at minimum * Omani nationals are encouraged to apply **What We Offer** A varied, hands\-on role in a growing company where no two days are the same — with genuine scope to build both administrative and HR competence across a real business environment. Work Location: In person