Maintenance Coordinator

Description

Summary: The Maintenance Coordinator acts as a central liaison, ensuring smooth communication, accurate documentation, and timely resolution of service requests while maintaining compliance with company procedures. Highlights: 1. Central liaison for tenants, maintenance, and leasing teams 2. Manages clerical and administrative tasks for maintenance operations 3. Utilizes SAP and MS Office for tracking and compliance **Job Description – Maintenance Coordinator** **Position Summary:** The Maintenance Coordinator serves as the central liaison between tenants, the maintenance team, and the leasing division. This role ensures smooth communication, accurate documentation, and timely resolution of service requests while maintaining compliance with company procedures. **Key Responsibilities** 1\. Act as the focal point between tenants, maintenance team, and leasing team. 2\. Manage clerical and administrative tasks related to maintenance operations. 3\. Receive and log service calls from tenants. 4\. Record complaints forwarded by leasing agents and escalate to the Maintenance Supervisor. 5\. Enter all service details into SAP for tracking and compliance. 6\. Coordinate with the Maintenance Supervisor, who will assign calls to the appropriate technical personnel. 7\. Source suppliers, generate Local Purchase Orders (LPOs), and manage procurement activities. 8\. Obtain and compare a minimum of three quotations before finalizing purchases. 9\. Raise purchase requests in SAP in line with company policy. 10\. Handle accounts and audit procedures related to maintenance operations. 11\. Collect invoices from suppliers and ensure proper documentation. 12\. Follow up on work completion with the Maintenance Supervisor and secure completion reports. 13\. Arrange petty cash disbursements as requested by the Maintenance Supervisor. 14\. Support the Maintenance Supervisor in sourcing suppliers for ad‑hoc scope of work requirements. 15\. Perform additional duties as instructed by Management. **Qualifications \& Skills** · Strong administrative and organizational skills. · Proficiency in SAP and MS Office applications. · Knowledge of procurement and audit procedures. · Effective communication and coordination abilities. · Ability to manage multiple tasks under tight deadlines. **Reporting Line** Reports directly to the **Maintenance Supervisor** and works closely with the Leasing Division and Management. Pay: From RO150\.000 per month Work Location: In person