Document Control Specialist

Description

Summary: The Document Controller manages, organizes, and controls all project-related documentation to ensure accuracy, quality, version control, and timely accessibility. Highlights: 1. Manage and control all project documentation 2. Ensure compliance with company standards and client specifications 3. Coordinate with various project teams for document submission and retrieval **Position Summary** The Document Controller is responsible for managing, organizing, and controlling all project\-related documentation to ensure accuracy, quality, version control, and timely accessibility. The role ensures compliance with company procedures, client requirements, and regulatory standards. **Key ResponsibilitiesDocument Management** * Maintain and control all incoming and outgoing documents (technical, contractual, HSE, quality, vendor documents, drawings, submittals, etc.). * Implement and follow the Document Control procedures, numbering systems, and filing protocols. * Ensure proper version control, tracking, and distribution of documents to relevant stakeholders. * Upload, track, and monitor documents in Document Management Systems (DMS) such as Aconex, EDMS, Procore, SmartPlant, or SharePoint. * Manage transmittals, submittals, and correspondence logs. **Quality \& Compliance** * Ensure all documents comply with company standards and client specifications. * Maintain document confidentiality and security. * Conduct regular audits to verify the accuracy and completeness of documentation. **Coordination \& Communication** * Coordinate with project teams, engineering, procurement, construction, and QA/QC departments for timely submission and retrieval of documents. * Communicate document\-related issues or delays to management. * Interface with clients and subcontractors for document submissions and approvals. **Reporting** * Generate daily, weekly, and monthly document status reports. * Track pending approvals, overdue documents, and revision histories. **Qualifications \& Experience** * Diploma or Bachelor’s degree in Business Administration, Engineering, or a related field. * 3–7 years of relevant experience in document control, preferably in oil \& gas, EPC, or construction projects. * Proficiency in Document Management Systems (Aconex, Procore, SharePoint, EDMS, etc.). * Strong knowledge of ISO standards and project documentation practices. * Excellent MS Office skills (Excel, Word, PDF management tools). **Skills \& Competencies** * Strong organizational and time\-management abilities. * High attention to detail and accuracy. * Ability to handle large volumes of documents with proper tracking. * Strong communication and coordination skills. * Ability to work under pressure and meet tight deadlines. **Additional Requirements** * Must maintain strict confidentiality of sensitive project documents. * Ability to work in multicultural and fast\-paced project environments. * Familiarity with engineering drawings and technical documentation is an advantage. Job Types: Full\-time, Permanent Pay: RO300\.000 \- RO350\.000 per month