Junior Office Coordinator

Description

Summary: This entry-level role supports commercial and administrative departments by managing business documentation, focusing on sales quote follow-up, tender preparation, and payment/insurance tracking for organized individuals. Highlights: 1. Build a career in commercial operations 2. Focus on timely follow-up of sales quotes and tender documents 3. Support in tracking payments and insurance policies **Role Summary** Provide vital support to the commercial and administrative departments by managing the lifecycle of business documentation. This entry\-level role focuses on the timely follow\-up of sales quotes, the preparation of tender documents, and the tracking of payments and insurance policies. It is a perfect fit for a highly organized individual looking to build a career in commercial operations. **Key Responsibilities** * **Sales Support:** Follow up on sent quotations to check status; update the sales tracker and report feedback to the sales team. * **Tender Coordination:** Assist in gathering legal and technical documents for tender admissions; ensure all submissions meet the client's deadline. * **Accounts Receivable Support:** Monitor "Pending Payments" and "Pending Cheques"; conduct polite follow\-up calls or emails to clients to ensure timely collections. * **Insurance Administration:** Help process applications and renewals for PI (Professional Indemnity) and CAR (Contractors All Risks) insurances; maintain an organized digital archive of all policies. * **General Office Work:** Use **MS Excel** to maintain trackers and **MS Word** for professional correspondence; manage daily administrative tasks as assigned. **Qualifications and Experience** * **Education:** Bachelor’s Degree (Business, Finance, or Engineering background preferred). * **Experience:** 0–2 years (Fresh graduates are welcome to apply). * **Technical Skills:** Strong command of **MS Office** (especially Excel for data entry and Word for document formatting). * **Communication:** Fluent in English (written and verbal); ability to handle professional phone calls with clients. * **Attributes:** High attention to detail, persistence in follow\-up, and a "can\-do" attitude. Job Type: Full\-time Pay: RO150\.000 \- RO200\.000 per month Education: * Bachelor's (Required) Language: * English (Required) * Arabic (Preferred)